Annual Organizational Meeting
April 3, 2017
Present: Mayor Keville, Trustee Horning, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mrs. Doss
The Pledge of Allegiance was recited.
The Annual Organizational meeting was called to order. Mayor Keville made the following recommendations for appointments and procedures:
Deputy Mayor Melinda Kopp 1-year term
Sewer Commissioner Colleen Baldwin 1- year term
DPW Commissioner Wayne Horning 1- year term
Park/Comm. Events Commissioners Elizabeth Bough-Martin & Colleen Baldwin 1- year term
Police Commissioners Melinda Kopp & Wayne Horning 1-year term
Legal Counsel Costello, Cooney & Fearon 1-year term
Legal Counsel PB/ZBA Costello, Cooney & Fearon Nadine Bell 1-year term
Village Physician Kristina Tervo, M.D. 1-year term
Village Historian Charles Albee 1-year term
Deputy Historian Richard Sullivan 1-year term
Police Chaplains Pastor Dan Maxfield 1-year term
Father Zach Miller 1 year term
Zoning Board of Appeals Brian O’Connor 5 year term
Jason Tardio, Alternate 1 year term
Planning Board Joyce Newkirk 1 year term
Karl Anderson, Alternate 1 year
Engineer(s) Barton & Loguidice 1-year term
C&S Engineer’s 1-year term
Dunn & Sgromo 1-year term
Trail Committee Elizabeth Bough-Martin 1-year term
Donna Lynch 1-year term
Acting Village Justice Christina Sudol 1-year term
The Board of Trustees has determined that Village Law §4-412 (3) (2) requires the designation of Community Bank and M & T Bank for the deposit of all village moneys. The Board of Trustees hereby designates Community Bank and M & T Bank as depository of all moneys received by the village clerk- treasurer, deputy clerk-treasurer, receiver of taxes and court clerk. Now, therefore be it resolved:
The Board of Trustees does hereby designate the following institutions as depositories of all moneys received by the village clerk- treasurer, deputy clerk-treasurer, receiver of taxes and court clerk. Names of Institutions: Community Bank and M & T Bank.
The Post Standard is designated as the official newspaper for the Village.
Official Village Mail Box
The official mailbox for Village Officials and Department heads is located in the Village Clerk’s Office. Each mail slot is noted with the official’s/department heads name. This will be where all village correspondence will be placed for officials and department heads.
Board meeting schedule
Village Board meetings- Typically the 4th Tuesday of each month, unless there is a schedule conflict. The meetings will begin at 7 p.m.
Zoning Board meeting - Typically the 3rdt Monday of each month, unless there is a schedule conflict. The meetings begin at 7 p.m.
Planning Board meeting - Typically the 1st Monday of each month unless there is a schedule conflict. The meetings begin at 7 p.m.
Trail Committee – The meeting date will be determined at a later date. The meetings begin at 7 p.m.
Special Meetings will require practical notice to the newspaper and posting a notice on the Village Hall bulletin board.
If someone wishes to be on the agenda, the Clerk needs to be notified so that the name/item is placed on the agenda. A notation will be made on the Village website of the meeting schedules, and to the extent practicable; there will be a notation that copies of documents that will be reviewed at the Board meetings will be available at the Village Clerk’s office for review on the website.
Audit by Trustees- Mayor Keville appointed Trustee Kopp and Trustee Bough-Martin, to conduct monthly audits of the Village Court/Justice Court Clerk records and Trustee Horning and Trustee Baldwin to conduct audits of the Treasurer’s records for each budget quarter of the year and will also include counting of cash drawers. They will also be responsible for doing a quarterly audit of the payroll time cards.
The Board of Trustees has determined to pay a fixed rate for mileage as reimbursement to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the village. The Board of Trustees shall approve reimbursement to such officers and employees at the rate of $.535 or as prescribed by the IRS.
Attendance at Schools and Conferences
It is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefit the municipality. The Board discussed attendance at the NYCOM conferences, Mayor’s Association dinner meetings, DPW, Codes and Court conferences as well as, the Clerk’s Association Dinner, Clerk/Treasurer Conferences, or meetings. The Board authorizes attendance at these schools that will not require separate approvals each time a meeting or conference occurs. Whereas, it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefit the municipality. This resolution shall take effect immediately.
Advance Approval of Claims
The Board discussed the approval to authorize payment in advance of an audit of claims for public utility services and postage, shipping/freight charges.
The Mayor reminded the group of the procurement policy. A copy of the policy is in each Trustee folder this evening and Department heads will receive copies in their official mailbox.
Upon the motion made by Trustee Kopp, seconded by Trustee Bough Martin the above appointments and designations approved as outlined. All members present voting in favor.
The Mayor called the public hearing to order for the General and Sewer Fund proposed budgets for 2017-18.
Proposed Budgets for General and Sewer Fund 2017-18
Mayor Keville reviewed the proposed budgets for the upcoming budget year 2017-18.
The proposed General Fund budget appropriations are $3,118,363 with a tax rate of $6.82 per thousand. This number is up from last years’ appropriations largely due to the proposed $90,000 for the pedestrian bridge over the canal. The revenues proposed are $2,558,672 with a proposed fund balance of $559,691. Generally, the salaries have been calculated at 3% increases.
For the Sewer fund the appropriations are proposed for 2017-18 at $1,161,599.56. The revenues for 17-18- 1,032,755 with a proposed fund balance of $128,844.56. The sewer upgrade fee is remaining the same at $.90 /thousand. The quarterly sewer rate is proposed to increase from $5.50 to $5.75 this is mainly to do with all the high efficiency water using devices. The Mayor pointed out that for the 15/16 budget approximately 84.7% of the budget expenditures were used, for the 16/17 the projected percentage is 82.8%. The Board discussed the budget information presented this evening. The Mayor asked if anyone had any questions or comments on what was presented this evening. There were no additional comments. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the public hearings for the proposed General and Sewer Fund budgets for 2017-18 closed. All members present voting in favor.
With no further business and upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, meeting adjourned at 7:45 p.m. All members present voting in favor.
Jill A. Doss
©2011 Village of Chittenango, New York