Village Board May 23, 2017
Village Board Meeting
May 23, 2017
Present: Mayor Keville, Trustee Horning, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mr. Pulver, Mr. Kopp, Mr. Cunningham, Mr. Gloska, Mrs. Kendall, Chief Corey, Sam Sale, Taylor Fairbanks, Danielle Toscano, Ken Toscano, Dolores Storie, Jordan Burns, Katherine Kimball, Andrea Kimball, Ashley Ince, Savanah Harrington, Georgianne Norrens, Mrs. Doss
The Mayor called the meeting to order at 7 p.m.
The Pledge of Allegiance was recited.
The Board members reviewed the minutes of April 25, 2017. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, minutes of April 25, 2017 approved as written.
Court – The Board members reviewed the prepared report for April 2017.
Police – The Mayor highlighted the statistics for April 2017. Chief Corey discussed with the Board the study that had been conducted by his Department in the Horizon Drive area relative to a complaint of speeding cars. The highest recorded speed was 37 mph. His recommendation, based on the information collected, is engineering, education, and enforcement. He spoke with the Board in regard to the possible placement of a stop sign at the intersection of Burning Hollow and Horizon and there is no practical place to put a sign. He believes placing a police officer and vehicle for a period of time in the area will help bring to the attention of the residents the concern. This will be discussed later.
Codes – The Board reviewed the two Codes reports for March and April 2017.
WWTP – Mr. Cunningham reviewed the April report for WWTP. 41 m gallons processed, 141,610 gallons wastewater treated, and 2 full Biosolids containers were picked up by LBD composters. All EPA/DEC requirements met. Mr. Cunningham commented that the Plant processed double the normal during the month with a peak of 3 million. The Board spoke with Mr. Cunningham spoke in regard to various grants (energy, infiltration) that are available, a need has to be identified, and the project has to be shovel ready. If the Village wants to pursue applying for a grant, they need to get on a list now for next years’ funds.
DPW – Mr. Pulver reported that the historical wall sign has been repainted by the DPW. The new skateboard park sign has been delivered and is installed. He would like to move Mark Adams to full time as an MEO for the Public Works Department effective June 1, to fill the space from John Golas retiring in April 2017. The Board also discussed setting a bid date for paving. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, a bid date of June 23, 2017 at 11 a.m. is set to receive sealed bids for paving for 2017. All members present voting in favor. Mr. Pulver spoke about the plans for developing the land at the end of Gill Street. The Oneida Indian Nation has offered 4 to 5 loads of topsoil to be placed in the area to be leveled by our DPW and then plant trees in the fall which the DPW has received pricing on. Mr. Pulver stated that the DPW has reviewed the area and from the maintenance standpoint, it would be easier to maintain, mow this area if it was level. Mr. Pulver also reported that green lighting has been placed on the gazebo at Stickles Park. He also reported about the replacement water line for the Village Hall. There is a fee $1,500 which is included in the abstract this evening for the replacement line from OCWA. The connection for the new water line into the building needs to be determined, but the thought right now is to connect at the back of the building. It hasn’t been determined where the water currently comes into the building. Mr. Pulver reported that he has begun ordering winter salt and having it delivered for next season. The Board spoke about CCA Energy (Good Energy) and apparently the City of Syracuse is interested in pursuing this energy program. The Mayor said he will speak with Mayor Miner at the upcoming Mayor’s Association, as well as, other Mayor’s about this energy program. Northland Communication has installed their line into the Village Hall for the phone system. Mr. Pulver stated he will be using the t-sheet program more for determining various costs related to the village departments.
The Board discussed two appointments that they would like added to the annual appointments; Forrest Seguin as surveyor for one year term, and Walker Tree Service for arborist for one year term beginning today and ending March 31, 2018. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, appointments as noted above approved. All members present voting in favor.
Chittenango Middle School – Oz/Chittenango Time Line
Representatives from the Chittenango Middle School, teachers and students, appeared before the Board this evening to request permission to use spray paint to create an Oz/Chittenango time line on the sidewalk adjacent to Route 5 in front of Dr. West Park for the upcoming OzStravaganza event. They would use construction spray paint that wears off in two weeks’ time. They are highlighting 12 “high points” in the history of Chittenango/Oz and will use white paint to show the time line. They plan to space it out this week (weather permitting) and do the final painting next Wednesday or Thursday (for OzStravaganza). They are asking permission to paint this time line from the Village Board. There are two 6th grade classes participating in this project. The Board granted permission to the group and wished them the best and thanked them for undertaking such a great project.
Burning Hollow Traffic Issue
The Board discussed the information presented earlier in the meeting by the Police Chief. The thought of installation of a stop sign and speed bumps were discussed. The residents were asking for a speed deterrent. The information presented by the Police Department doesn’t substantiate the excessive speed that is the resident complaint. There isn’t a good location for a new stop sign, and speed bumps would be an issue for snowplows. The Board talked about the three “e’s” that the Chief mentioned. The Board agreed more Police presence in the area for a while, write tickets, and stripe the road, enhanced enforcement.
Trustee Baldwin reported that the Committee has been continuing their review of legislation and compiling information for the harboring animal’s portion of the Code. The Committee is getting very close to coming up with a recommendation. They will know next month if they will need to request an extension of the moratorium for their review as a Committee.
Street Light Update
Mayor Keville reported that the offer given by National Grid was not acceptable. The information in regard to the tariff says there needs to be a breakdown of items. The breakdown was requested and received yesterday and the costs still seem out of line. Counsel Bell has reached out to the PSC in regard to the information received. The Board discussed the information. The Village can request another offer in 12 months.
Dyke Road Property
Counsel Bell updated the Board on her progress on determining ownership of property on Dyke Road relative to the drainage project that the Village is anticipating working with the Town on. The property owner has been identified. The Mayor stated he would try to reach out and contact the property owner who is in the State of Washington. With the property in foreclosure there is no certain timeline.
No update this evening.
Trustees Baldwin and Bough Martin will get in touch with Julie from Town Parks & Recreation in regard to the photography contest.
A comment was made that there might possibly be a crack in one of the skateboard ramps at the Park. Trustee Bough Martin will check with Mike Thompson from the DPW about this and report at the next meeting.
The Mayor reported that three quotes were obtained for the Village’s annual insurance coverages for property, vehicles, liability. NYPIRG, Haylor Freyer and Coon, and OneGroup (Bailey Haskell LaLonde). NYMIR could not come close in costs, and HF & C could match, but would have to work on it, OneGroup the premiums have decreased. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, the Board authorizes OneGroup for the annual insurance for 2017-18 year. All members present voting in favor. The Board spoke about a cyber policy and if the Village is interested in pursuing. This will be discussed later.
The Mayor advised that the Village has received letters from owners of Maloff Towers requesting the Village install surveillance cameras in the public places at their facilities. The Chief is currently working on gathering pricing for cameras. The initial cost information he had received for three cameras was $118,000. The Mayor reported that currently there is fiber optics available at the Village Hall and this would be useful for the camera system to tie the data into. The Village would own the cameras. Once some quotes are received for cameras, the Chief will give his recommendation of the equipment for the project. There might be financing available through USDA.
Dr. West Park
There was a meeting last week with Nelson Smith, Jim House and Andy Mroz, along with the Mayor in regard to lighting at Dr. West Park along Russell Street. There was discussion of the installation of two additional street lighting fixtures and some solar powered up lights for the larger trees in the Park. The crew talked about mulching around the larger trees to spruce up the Park for the OzStravaganza. The group also spoke about the installation of the new yellow brick sidewalk which will run through Dr. West Park. The anticipated timetable for installation is September 2017.
The Mayor reported that work is scheduled to begin on the drainage project on the Lanzafame property this week. The plan is to have the work completed in June. The Mayor expressed his thanks to Madison County Soil & Water Conservation for all their assistance in this project and to Samuel Lanzafame for working with the Village to provide an area to create the drainage project.
Mayor’s Association meeting – June
The Mayor requested permission to attend the Onondaga County Mayor’ s Association dinner meeting June 21 and he requested authorization to have a check issued for the dinner/meeting. This meeting will be for Mayor’s only. The Board authorized a check to be issued for the dinner meeting in June.
Code Enforcement training request
Code Officer Jeff Geer requested permission to attend NYS Fire Marshall training. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, Code Officer Geer authorized to attend the NYS Fire Marshall training conference. This conference registration costs are in the budget. All members present voting in favor.
Court Clerk training request
Court Clerk Jessica Getman has requested permission to attend the NYS Magistrates and Court Clerk’s training conference in Ellicottville. There is money in the budget for the training. Upon the motion made by Trustee Horning, seconded by Trustee Kopp, Court Clerk Getman authorized to attend the NYS Magistrates and Court Clerk’s training conference. All members present voting in favor.
The Board discussed some possible improvements to Kirschenheiter Park with the possible addition of a playground system. There was discussion of what type of structure might be installed here.
Development of Park area Gill Street
The Mayor reported that pricing for sixteen Norway spruce trees from Schichtel’s Nursery has been received. The trees are 12 foot and the Village has obtained larger trees from them in the past. The trees would be delivered in the Fall and planted then. The cost for the 16 trees delivered is $5810. The Board discussed the purchase of the trees. Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin the purchase of the 16 – 12 ft. Norway spruce trees authorized for a cost of $5810 from Schichtel’s Nursery to be delivered in September. The Board authorizes the trees to be ordered for September delivery. All members present voting in favor.
Brick Pavers – Dr. West Park
The Mayor reported to the Board that a price has been obtained for the brick pavers that will be used for the new sidewalk in Dr. West Park. The cost is $11,000 plus shipping and will be direct shipped and installed in September. The bricks need to be ordered now to have them in time for September delivery. This amount would be charged to A7110.2. The Board discussed the information. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the Board approves the ordering of the brick pavers for the Dr. West Park sidewalk project with shipping for September installation for a cost of $11,000 plus shipping and charged to A7110.2. All members present voting in favor.
Shared Services Panel Meeting
The Board discussed possible areas of shared services, which is a big push State and County wide. Some areas where currently shared services take place are the Police Department, Courts, Codes, and DPW. A meeting to discuss the topic of shared services in early June with Town Supervisors and Village Mayor’s is planned.
The Board discussed the request of Zimmer Funeral Home for police assistance for funeral processions as they travel from Legion Drive onto Route 5. There is a meeting planned to discuss how this might be accomplished with the Police and Police Commissioners. The Board spoke of different ways that might be helpful, including flashing light(s) on the last vehicle in the procession. It was also suggested that the Village might reach out to the State DOT in regard to the request to reduce the speed of traffic on that portion of Route 5 from the traffic signal at the five corners (both directions) east. The speed is currently posted at 40 mph and the request is to reduce the speed to 30 mph. This will be discussed further in the future.
The Board members discussed hiring Mark Adams full time as an MEO for the Public Works effective June 1, 2017. Mark would replace John Golas. Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, Mark Adams is authorized to begin working full time as MEO for the Public Works Department effective June 1, 2017. All members present voting in favor.
Sewer Abstract $93,918.36 vouchers 186-202 Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Sewer Abstract #12 approved in the amount of $93,918.36. All members present voting in favor.
General Abstract # 12 $103,687.20 747-821 Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, General Abstract #12 approved for payment in the amount of $103,687.20. All members present voting in favor.
Fred Corey – reimbursement $79.99. Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, payment approved for $79.99 for Fred Corey from the General Fund. All members present voting in favor.
Holiday Inn $542 conference registration/hotel reservation for Court Clerk Conference approved for payment from the General Fund upon the motion made by Trustee Baldwin, seconded by Trustee Kopp. All members present voting in favor.
NYS Fire Marshall $300 Code Enforcement conference registration approved for payment from the General Fund upon the motion made by Trustee Kopp, seconded by Trustee Baldwin. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Horning, the Board authorizes payment to Schichtel’s Nursery for $5810 from A7110.2 for 16 Norway spruce trees in the event they need payment for hold the order (as was discussed earlier in the meeting). All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Kopp, the authorizes payment to Northern Nursery Stone for brick pavers for new yellow sidewalk for Dr. West Park to be charged to A7110.2 in the event they require payment for placing the order in the amount of $11911.20. All members present voting in favor.
The Board authorizes payment for the balance of the bench order for the Dyke Road Park in the amount of $1010.50, upon the motion made by Trustee Bough Martin and seconded by Trustee Horning. All members present voting in favor.
Upon the motion made by Trustee Horning, seconded by Trustee Baldwin, the Board authorizes the transfer of money from the General Fund to the Sewer Fund for $95,087.03 for sewer rents and interest on the tax roll and $210,306.40 for sewer upgrade fees collected through the Village taxes. All members present voting in favor.
A1210.2 Mayor equipment decrease $100
A1210.44 Mayor communication increase $100
A1420.45 Atty – Main. Agreement increase $4ooo
A1440.4 Engineer decrease $4000
A3120.41 Police postage increase $100
A3120.43 Police training increase $2700
A3120.44 Police communication increase $100
A3120.47 Police fuel decrease $700
A3120.48 Police repairs decrease $1000
A5110.2 Equipment increase $60
A5110.42 Publications increase $60
A5110.47 Fuel decrease $120
A7140.11 Skateboard Park decrease $1000
A7140.46 Playgrounds increase $1000
A8170.4 Street Cleaning increase $2000
A8510.45 Downtown Rev decrease $1000
A8510.461 Downtown Rev decrease $1000
G8130.44 Communications increase $200
G8130.49 Utilities decrease $1600
G8130.491 Bldg. Main/Supplies increase $1000
G8130.46 STP Chemicals increase $400
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, budget modifications as outlined above approved for General and Sewer Funds. All members present voting in favor.
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, the Board went into Executive Session for discussion of contract and employee salary discussions. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Executive Session was closed at 11:37 p.m. No business was transacted during the Executive Session.
Barton & Loguidice Agreement
The Board discussed the Barton and Loguidice agreement for services for the Village. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, the Barton & Loguidice agreement for services for the Village approved with the Mayor being authorized to sign the agreement. All members present voting in favor.
With no further business, meeting adjourned at 11: 46 p.m.
Jill A. Doss
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