VB 4 25 17
Village Board Meeting
April 25, 2017
Present: Mayor Keville, Trustee Horning, Trustee Kopp, Mr. Pulver, Ms. Dailey-Cimpi, Mr. Weaver
The Mayor called the meeting to order at 5:05 p.m.
The Pledge of Allegiance was recited.
Upon the motion made by Trustee Kopp, seconded by Trustee Horning, the Board went into Executive Session to discuss employee negotiations. All members present voting in favor.
Upon the motion made by Trustee Kopp, seconded by Trustee Horning, the Board reconvened at 7:04 p.m. No action took place during the Executive Session. All members present voting in favor.
Present: Mayor Keville, Trustee Horning, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mr. Pulver, Mr. Cunningham, Mrs. Kendall, Mr. Gloska, Mrs. Doss
The Board members reviewed the minutes from March 28, 2017. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, minutes of March 28, 2017 approved as written. All members present voting in favor.
The Board members reviewed the minutes from April 3, 2017. Upon the motion made by Trustee Bough Martin, seconded by Trustee Horning, minutes of April 3, 2017 approved as written. All members present voting in favor.
The Mayor advised that he will be meeting with the Village Engineer’s on April 26 at 3 p.m.
Court – The Board reviewed the March monthly report. Records were found to be in order. The Mayor advised that NYS has backed of consolidation efforts for the Courts.
Police – the Mayor reviewed the March monthly statistics.
Codes – No report this evening.
The Board discussed decreasing the speed of traffic on Route 5 near Legion Drive. Currently, it is posted for 40 mph. It was suggested that perhaps in this area dropping the speed to 30 mph might be a safer alternative. The State DOT would need to be contacted in regard to this. It was also discussed that for funerals in the Village it might be helpful to have police presence to avoid traffic concerns.
WWTP – Mr. Cunningham reviewed the March monthly report. 27m gallons were processed and 5 loads of Biosolids were removed during the month. A new security system has been installed at the Plant, with fencing and a gate that is locked all the time. The rain did peak at the Plant this month and was handled quite well. Mr. Cunningham also reviewed the quarterly Biosolids testing results. All tests show within approved limits.
DPW – The group discussed the installation of a berm and trees (10 ft. pine) being planted on top of the berm at the end of Gill Street in an effort to provide a landscaped barrier between the Gill Street residents and the Casino. The Board discussed whether the berm was practical for maintenance purposes by the Village DPW. The Board discussed leveling the area and planting pine trees in staggered rows to provide an easier to maintain barrier. The thought was to do the project in May if the Board determines a practical way to develop this area. It would create a green space in the neighborhood.
Mr. Pulver advised that the street sweeper has been repaired for a cost of $5,500 and it is working. He also confirmed that John Golas’ last day for work was today. He commented he was disappointed in John leaving as he has been a great employee. He wished John well in his retirement. There was a small coffee/cake reception this morning for John.
Parks and lighting. Mr. Pulver talked to the Board about an idea to light up green-perpetually Stickles Park gazebo. He also spoke about changing the type of lights used in Dr. West Park and the street light by the Village Hall, changing them over to white LED lights, which are an inexpensive way to upgrade. The Board also spoke of the addition of two extra decorative street lights on Russell Street near Dr. West Park as this is a very dark area.
Mr. Pulver commented that he will need to get quotes for paving of Webber Drive. Nelson Smith, crew chief is working on street dimensions for the bidding. In regard to the parking lot by the Village Hall, it looks as though this might not happen this year due to the problem with the leaking water line by the Village Hall. Mr. Pulver stated there is a leak somewhere between the shutoff and the building. OCWA and the Village are working on the best way to resolve this issue.
The Board spoke of possibly paving the street by the educational building of the CLCBM. It will need to be researched if the Village owns this section of road (approximately 100 yards in length). Mr. Pulver stated that the Village will be doing the road milling again this year, instead of a contractor.
Mr. Pulver stated he had submitted the 2% tax cap form to the Comptroller’s Office. The Village is 31,816 under the cap limit.
Budget amendments – Mr. Pulver thanked Bob Freunscht for his help with the proposed budgets amendments for the 2017-18 budgets. Mr. Pulver commented that he has ordered salt for next year through State contract.
Chief Corey appeared during the reports.
OzStravaganza Street Closings
The Board discussed the needed street closings for 2016 OzStravaganza! - June 2, 3, 4 2017. Upon the motion made by Trustee Horning, seconded by Trustee Baldwin, the following street closings are authorized for OzStravaganza! scheduled for June 2,3,4,2017,
Whereas, public safety is important and Board also proclaims June 2-4 OzStravaganza weekend, a time for families to celebrate the hometown author, L. Frank Baum. Be it resolved that following streets are closed as so noted for the OzStravaganza event. All members present voting in favor.
Closed June 3, 2017
Genesee Street – Lake Street to Tuscarora Road 12:30 p.m. to 4 p.m.
No Parking June 4, 2017 6 a.m. to 4 p.m.
Genesee Street – both sides Parker Lane to Arch Street
No Parking June 2,3,4,2017 - 6 a.m. to 8 p.m.
Route 173 Both sides Dyke Road to Village Line
Lake Street Both sides Genesee Street to Berkey Drive
North Street East side Russell Street to Tuscarora Road
Race Street West side Tuscarora Road to Catherine Street
Russell Street North side Race Street to Lake Street
Catherine Street North side Race Street to Genesee Street
Arch Street South side Race Street to Genesee Street
Seneca Street East side Genesee Street up 750’
Tuscarora Road South side Genesee Street up to “s” curve
Falls Boulevard East side Parker Lane to Skelding Street
McDonnell Street West side Seneca Street to Genesee Street
No Parking – June 2, 3, 4, 2017
Oneida Street West side Mohawk Street to Pottery Road
Mohawk Street South side Lakeport Road to Esco Turbine
Legion Drive West side Genesee Street to Canal
Pottery Road South side Lakeport Road to Oneida Street
Closed – June 1, 2,3,4,5, 2017
Russell Street – Genesee Street to Race Street
Arch Street – Genesee Street to North Street
North Street – Russell – Arch Streets
Police – Chief Corey advised that the Run for the Fallen event will be June 9. He will have officers escorting the event participants to Oneida. He is hopeful that more notification will be done to have more people watching/participating in the event. He hopes that the large American flag can be flown across Genesee Street as was done last year. He also reported that the booking cameras are in and he is currently working on getting quotes for cameras for Maloff Towers. He advised that there will be traffic initiatives this week and also traffic control push during May 22-June 2, as part of Buckle- Up New York.
Hearthstone Village Garage Sale
A request has been received from Hearthstone Village in regard to their annual garage sale on May 20. The Board discussed posting the streets in the development to insure emergency vehicles can access the area in an emergency. Upon the motion made by Trustee Horning, seconded by Trustee Baldwin, no parking will be allowed on the hydrant side of the streets on May 20 from 6 a.m. -6 p.m. in Hearthstone Village development for their annual garage sale. All members present voting in favor.
General/Sewer Fund proposed budgets 2017-18
The Mayor advised that due to the recent resolution with the State, the Oneida Nation, and Madison County, there was agreement reached that a portion of the gambling funds from the OINation will be given to the Village, approximately $150,000. The Mayor stated that this money should be set aside and used for capital expenses; parking lot, the hill drainage project, Kirschenheiter Park playground equipment upgrade, boilers for the WWTP, Stook’s Park handicapped accessible playground equipment, completion of Phase III of the trail system as examples. This is money that was not budgeted for and applying it for capital projects would be a good way to utilize the funds. This will be discussed further at future meetings.
The Board members discussed the proposed General and Sewer fund budgets for 2017-18.
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, the proposed General Fund budget for 2017-18 adopted as presented. All members present voting in favor.
The Board members discussed the Sewer Fund budget. Mr. Pulver noted that the sewer billing rate will be raised to $5.75 per thousand and the minimum quarterly billing amount will be raised to $30. The Board discussed the information presented. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, Sewer Fund for 2017-18 adopted as presented. All members present voting in favor.
Harboring of Animals Committee
Trustee Baldwin reported that the Committee formed for the review of the Code for Harboring Animals has met two times in April, the 4th and 18th of the month. The group has done a lot of information gathering and review. They’ve obtained language from Rensselaer’s Code which has proven to be very helpful. They are meeting again in May to continue their review. Trustee Baldwin stated they are making great progress. They will be discussing who will regulate the Codes.
Mr. Pulver advised that the based on the non-disclosure agreement that was approved at the March meeting and forwarded to National Grid, a response has been received that wasn’t what anticipated. The Village is looking into other options for the street lights. Counsel Bell stated she would contact someone she knows at the PSC to get some suggestions on ways to proceed.
Dyke Road drainage
Counsel Bell reported that she is continuing to try and track ownership of the property located in the Town and related to the proposed drainage project for the Valley Acres area. Permission has to be received from HSBC foreclosure/title owner. Work continues on this issue.
The signs have been ordered and the gates are coming off the skate park. Inspection is done on the ramps at the Park. Dave Mirra’s family is onboard with having the first annual skateboard contest named in his honor. The event will be held on August 5, 2017. The Board talked about promotions for the event.
Mayor Keville reported that NBT/Mang Insurance, H. F. & C, and OneGroup are preparing quotes for insurance coverages for the upcoming year.
OCWA Hydrant Inspection Reports
The Mayor reported that hydrant inspection reports have been received from OCWA per the agreement between the Village and OCWA. Jeff Geer has reached out to ISO in regard to the hydrant report.
Cameras at Maloff Towers
Letters have been drawn up for property owners who are requesting the Village to install cameras in public areas for Maloff Towers. We are awaiting the return of the letters to the Village.
Dr. West Park
Mayor Keville reported that the Village DPW will be replacing the existing sidewalk in Dr. West Park with a yellow brick (South Beach is the color) sidewalk which will be 6 foot in width. This project will be undertaken in September. The cost for the replacement sidewalk will be between $13,000 -14,000.
Seneca Hill drainage update
The Board discussed the proposed purchase agreement for the property that the drainage project for Seneca Hill will take place on, which is owned by Mr. Lanzafame. Counsel Bell has been in discussion with Mr. Lanzafame’s attorney in regard to the purchase agreement. They are aware that there are scheduling and meeting construction deadlines and realize that the Village would like to begin in May if agreement can be finalized.
Mayor’s Association Meeting - May
The Board discussed the Onondaga County Mayor’s Dinner meeting scheduled for May 17, 2017. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board authorizes the attendance and pre-payment of any Board member attending the County Mayor’s Meeting on May 17, 2017. All members present voting in favor.
Madison County Mayor’s
The Mayor spoke about trying to get Madison County Mayor’s together for regular monthly meetings.
The Board spoke about the United Methodist Church’s request to donate a large tent that they no longer have ability to use. The Board discussed the request. The Board agreed that the offer was a great one, but the Board will say no to the request. Mrs. Doss will contact John Morley from the Church and advise him “thank you, but no thank you” to the Church’s offer to donate the tent to the Village.
Drug & Alcohol Policy
Mr. Pulver advised that he has been in contact with the AFSCME Union in regard to the revised Policy. They had recommended some language changes in regard to disciplinary procedures in the proposal. It is in compliance with the NYSDOT regulations. The Board discussed the amended Policy. Upon the motion made by Trustee Baldwin seconded by Trustee Horning, the Board adopts the revised Drug & Alcohol Policy dated April 25, 2017. All members present voting in favor.
Trustee Baldwin spoke about the historical mural and its’ need for painting. The panels are permanently affixed to the side of the building, so the one panel that needs to be repainted would have to be done in place. Trustee Baldwin stated it will need one of those hydraulic lifts. She said she would be willing to paint the sign. Obtaining a hydraulic lift will be researched.
General Abstract #11 - $62,797.38 for vouchers 693-743
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, General Abstract #11 as outlined above approved for payment. All members present voting in favor.
Sewer Abstract #11 $357,000.10 for vouchers 166-184
Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, Sewer Abstract #11 as outlined above approved for payment. All members present voting in favor.
Trust & Agency Fund – Sunshine $50 (Golas gift card). Upon the motion made by Trustee Bough Martin, seconded by Trustee Horning, $50 approved from Trust & Agency fund. All members present voting in favor
Trust & Agency Fund – Olive Branch for $55 Upon the motion made by Trustee Kopp, seconded by Trustee Bough Martin, invoice for Olive Branch approved. All members present voting in favor.
Trust & Agency Fund – The Hartford $46.80. Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, invoice for The Hartford approved. All members present voting in favor.
General Fund – Lou’s Repair $159.90 A3120.48 voucher 744. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, Lou’s Repair bill approved. All members present voting in favor.
General Fund – Colleen C Baldwin A7140.46 $135.60 voucher 745. Upon the motion made by Trustee Bough Martin, seconded by Trustee Horning, Colleen Baldwin voucher approved for Betterment Day reimbursement. Trustees Horning, Bough Martin, and Kopp voting in favor. Trustee Baldwin abstaining. Motion carried.
General Fund – Shred It invoice $119 voucher 746. Upon the motion made by Trustee Horning, seconded by Trustee Baldwin, Shred It invoice approved. All members present voting in favor.
The Board discussed the Shred It bill. Trustee Horning will research other possible vendors that do secure shredding services and report at the next meeting.
The Board discussed putting community messages on the website. Trustee Baldwin has been keeping the website up to date, but some information isn’t supported well with the basic web program. This will be discussed further.
A3120.43 Police training/ben increase $6,000
A3120.47 Police fuel decrease $6,000
A5110.48 DPW repairs increase $5,000
A5110.47 DPW fuel decrease $5,000
G8130.49 WWTP utilities decrease $15,000
G8130.41 WWTP capital increase $11,000
G8130.48 WWTP repairs increase $3,000
G8130.46 WWTP chem increase $1,000
Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, the Board authorizes the above outlined budget modifications from the General and Sewer Funds. All members present voting in favor.
Transfer from V Fund – Debt Service
The Board authorizes the transfer of $25,110. From the V-Fund (Debt Service) to the Sewer Fund for payment of the WWTP bond payment due in May 2017, upon the motion made by Trustee Horning, seconded by Trustee Kopp. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board went into Executive Session at 9:35 p.m. for discussion of personnel contract negotiations. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Horning, the Board came out of Executive Session at 11:25 p.m. with no action taking place during the Executive Session. All members present voting in favor.
Upon the motion made by Trustee Kopp, seconded by Trustee Baldwin, the meeting adjourned at 11:26 p.m. All members present voting in favor.
Jill A. Doss
©2011 Village of Chittenango, New York