Village Board of Trustees
July 24, 2018
Present: Mayor Pulver, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mr. Gregory, Mrs. Lynch, Mr. Greene, Mr. Cunningham, Ms. Slocum, Ms. Moser, Ms. Henry, Ms. Lee, Mrs. Kendall, Mrs. Doss
Absent: Trustee Horning
Mayor Pulver called the meeting to order at 7 p.m.
The Pledge of Allegiance was recited.
Madison County Monday Mile Program
Bonnie Slocum, Leah Moser, Stephanie Henry and Mary Kate Lee appeared before the Board this evening to share information in regard to the Madison County Monday Mile program, promoting healthier lifestyles for all ages with one- mile walking routes throughout Madison County. They are targeting communities that have overweight and obese population. The goal is to promote walking as a beneficial way to maintain a healthy weight and lower the risk of chronic diseases. It was also explained that the route selected is assessed for handicap accessibility and is also evaluated for inclusion. Ms. Slocum highlighted Chittenango’s qualifying mile and the signage that would be placed along the route. They are looking for permission from the Village to start this program and also for installation of signs, which they would look to the Village to assist with. Some areas that signs are proposed for have existing sign posts, but some do not. It would need to be determined if areas with existing posts are usable for attaching the 12” x 18” or 3”x4” signs, and they would need a post in one locations Ms. Moser explained the signs that will be used, that clearly define the route for individuals walking the designated mile. Ms. Slocum said there is an event planned for September 29 and designated as Monday Mile Day throughout the County. Ms. Slocum hopes to plan more events throughout the year and they do publicize the activities. She pointed out the website for more information; www.mcruralhealthcouncil.org which includes maps of the various “miles” throughout the County. The Board asked about the September 29th event and would that be promoted as the kickoff for the Chittenango mile. Ms. Slocum said absolutely it could be promoted as the grand opening with some type of activity planned. The Board discussed the information presented. Trustee Kopp asked if the program was year around, as the trail is not plowed during the winter. Mrs. Lynch reported that some individuals do use the trail portion in the winter for cross country skiing. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Village approves the Madison County Monday Mile program for the Chittenango mile, the Board also authorizes that the Village will install the signage that Madison County Rural Health Council will pay for. Mrs. Lynch has accepted the task of being the liaison between the Village and Madison County Monday Mile program. The group thanked Mrs. Lynch for all her help during the establishment of the qualifying mile for the Village. All members present voting in favor.
Trustee Bough Martin echoed the thanks to Mrs. Lynch for all her help and dedication to this project. Thank you Donna!
Police -No report available.
Village Administrator – Mr. Gregory reported that it has been a busy month. The paving projects have been completed, the striping will be done in the next week or so. Mr. Gregory reported that the road was paved two feet wider (Tuscarora) during the project. He continued his report and said that work will begin on the Lions Club Botanical Park stream bank recovery will begin about July 31. Some large stones will be dropped in the area for the project. Work on the playground equipment at Kirschenheiter will begin once the weather improves. The hope was to have the playground finished next week but will be dependent on the weather. The playground looks wonderful so far. The crew will begin on preparing Race Street for 700 feet of sidewalk, the section that wasn’t completed last year. The land for the sidewalks will be surveyed prior to work beginning to insure the correct location for the sidewalk. Some of the residents are not happy with the idea. The Genesee Street flood mitigation work will begin on Monday at the Lanzafame property; once this work is complete then work will begin on the Botanical Park repair/restoration.
Trustee Kopp commented that there appear to be five trees at the Gill Street area that are dead. Mr. Gregory will have the crew look at the trees. Trustee Kopp also asked if the tree in front of Darlene’s Kitchen had been trimmed. Mr. Gregory will have the crew take care of that. He reported that all the trees along Genesee Street are scheduled to be trimmed.
Rigging for bridge installation
Mr. Gregory reported that he had received three quotes for bridge rigging for the bridge installation at the Canal.
Auburn Crane & Rigging - $7090.
J & J Rigging $5800.
JPW Rigging $9950.
After review of the quotes and his meeting with the various companies, he recommended to the Board Auburn Crane and Rigging as they appeared to have a clear plan for doing the work and were very professional and on time for their meeting with Village representatives. He also commented that members of the DPW who will be working on this project were very comfortable with Auburn representatives. Auburn is confident that they can get the bridge installed in a day and would be setting up from the WWTP side of the canal. If they have to use a second day for setup the charge for second day is $1,400. The Board asked Mr. Cunningham if it would be an issue if the road into the WWTP was blocked for a day. He said he would advise staff that they would have to walk into the site and they would schedule no deliveries or pickups for the setup day. The Board discussed the information presented. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, the Board approves Auburn Crane & Rigging for bridge installation for a cost of $7090, with $1400 fee if a second day is necessary for installation. All members present voting in favor.
Code Enforcement Report – The Board reviewed the report submitted.
Mayor Pulver spoke to the Board about the Sun Chevrolet lighting situation at 111/113 W Genesee Street. There was a meeting recently with Codes, B & L Engineers, the Mayor, Clough Harbor architects to discuss the issue of light spillage from the newly installed fixtures. The group reviewed the situation. The immediate neighbor to the west was contacted in regard to the “spillage” and he had no issue but agreed that if the lights could be dimmed by 10 p.m. each night that would be helpful. This information will be suggested to the Village Planning Board.
WWTP – Mr. Cunningham reviewed information for May and June for the WWTP. May 2018 22 million gallons were processed and 231,09 gallons wastewater processed with 5 roll off containers. June 16 million gallons were process, 155,406 gallons of wastewater processed with 2 roll offs taken to the landfill. All SPDES permit limits were met for both months.
The crew has been power washing the building this summer. There is an electrician currently working at the facility to help equipment come back on after a power outage. The equipment is having an issue re-starting after the outages. No activity on boiler installation.
The Board members reviewed the minutes of June 26, 2018.
Page 3 – correct title to stream bank reconstruction
BAS System – local not for profit, they facilitate team base activities for improvement
Training – add discrimination
Page 5 9th line year should be changed to 17/18
Page 7 long term plan for FB
Change Richard D’Amico to Chittenango DG, LLC (3 places)
Page 4 change protocol -how government continues (emergency contact procedure)
With these corrections made to the minutes of June 26, 2018, and upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, minutes approved for June 26, 2018 as corrected. All members present voting in favor.
Creek walk CFA Grant
Trustee Bough Martin reported that the grant application is due this Friday, the 27th of July. There is currently no purchase offer or negotiation. The Board discussed information. Trustee Bough Martin stated she will continue to put as many pieces to the Grant together as she can. Mayor Pulver stated he will call and speak to the owner, Chittenango DG, LLC tomorrow morning by 10 a.m. about the purchase offer presented a few weeks ago.
Mayors Dinner Meeting
The next Mayor’s Dinner meeting is scheduled for August 22, 2018. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board pre-approves payment for the August dinner meeting for any Board member wishing to attend. All members present voting in favor.
Madison County Hazard Mitigation Plan
The Mayor spoke of the County’s mitigation plan. Trustee Bough Martin reviewed the report. The Mayor had reviewed the plan earlier. Upon the motion made by Trustee Kopp, seconded by Trustee Baldwin, Village adopts the following resolution relative to the Madison County Hazard Mitigation Plan:
MADISON COUNTY MULTI-JURISDICTIONAL MITIGATION PLAN
VILLAGE OF CHITTENANGO
Board of Trustees
222 Genesee Street, Chittenango, NY 13037
WHEREAS, Village of Chittenango with the assistance from Madison County Office of Emergency Management, has gathered information and prepared the Madison County Multi-Jurisdictional Hazard Mitigation Plan; and
WHEREAS, the Madison County Multi-Jurisdictional Hazard Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and
WHEREAS, Village of Chittenango is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and
WHEREAS, Village of Chittenango have reviewed the Plan and affirms that the Plan will be updated no less than every five years;
NOW THEREFORE, BE IT RESOLVED by Board of Trustees that the Village of Chittenango adopts the Madison County Multi-Jurisdictional Hazard Mitigation Plan as this jurisdiction’s NaturalHazard Mitigation Plan and resolves to execute the actions in the Plan.
ADOPTED this 24th day of July 2018 at the meeting of the Board of Trustees.
All members present voting favor.
9/11 & Artisan Market
Mrs. Doss spoke to the Board in regard to the 9/11 Program and the Artisan Market being on the same night. She asked if the Board wanted to continue the 9/11 Program and if so if it should be planned at Stickles Park or somehow combined with the Artisan Market. Trustee Baldwin commented that perhaps both events could be combined, still lending reverence to the 9/11 event and holding it at the Fire Station. Trustee Baldwin and the Village Clerk will work on coordinating the two events.
NYS Comptroller’s Training
Mr. Gregory and Mrs. Thayer have requested permission to attend NYS Comptroller’s training for accounting in Oneonta on October 22-25. Registration cost per is $85 and there will be a cost for hotel rooms at $100 / evening (approximately). Reservations for the rooms have not yet been made. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the Board approves the training request for Mr. Gregory and Mrs. Thayer. All members present voting in favor.
Code Training Request
Code Enforcement Officer Geer requested permission to attend a NYSBOC training event on August 17 for one-hour of training credit. There is no cost for the training. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin Code Officer approved to attend training on August 17. All members present voting in favor.
Richard Brayen 119 Arch Street -sewer reduction request
A request has been received from Richard Brayen for a reduction of his October 2018 quarterly sewer bill due to a pool liner replacement and the re-filling of his pool in the amount of 12,200 gallons. The usage does show between the last two billing quarters. Mr. Brayen has already paid his current quarterly sewer bill. The Board discussed the information presented. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, a 12,000-gallon credit will be given to Richard Brayen for 119 Arch Street in October 2018 on his regular quarterly sewer bill as long as it doesn’t bring the quarterly bill below the minimum. All members present voting in favor.
Mr. Gregory explained he was contacted by the company that the Village currently has a lease with for the tower at the back of the Village Hall property. They are looking to extend the contract, which currently expires in 2024. Counsel Bell explained a common practice with tower companies about requesting extension of leases. They generally like to have more time on a lease if they are to make an offering for another company to lease space on a tower, either by construction, extension of height of tower and demonstrate the need that these improvements offer to possible future leases. Mr. Gregory also spoke to the Board about the marketing of lease extensions.
Mrs. Lynch – signage at creek walk by The Grand
Mrs. Lynch commented on the presentation tonight in regard to the Madison Mile and the signage that is proposed to be placed by The Grand, she will speak with the Administrator for the Grand to explain about the placement of the signage. She also mentioned that there is a dead tree at the front of The Grand on Russell Street that The Grand and the Village agreed to split the cost for its’ removal. Mr. Gregory will look into this.
Mr. Gregory spoke to the Board in regard to the request that was received at the last Board meeting about the Naymik and Tuscarora intersection and the visibility of the existence of Naymik for individuals traveling west on Tuscarora Rd and for exiting Naymik onto Tuscarora. He has spoken with Chief Corey about the concern and the Chief said a speed counter could be set in the area and also a study of accidents at the intersection could be done to prepare a recommendation. It was suggested that perhaps the Madison County transportation engineers might also take a look at the situation. Mr. Gregory will contact Madison County and see what they say about this situation.
Nothing to report this evening.
Nothing to report this evening.
Purchase offer DG Chittenango, LLC
This information will be discussed in Executive Session.
Madison County website
Trustee Baldwin reported that she hasn’t contacted the County about the website, but will be focusing on this in the Fall. She also spoke to the Board about an emergency contact system that Parks & Recreation uses. She had set up a contact list with the Mayor and Board. The Board members were instructed how the notification system worked.
A quote has been received this year, which is more attractive than the pricing that was received last year. This financial information will be discussed in the Executive Session.
General Abstract #2 vouchers 55-125 $63,548.04. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp General Abstract #2 approved for payment as presented. All members present voting in favor.
Sewer Abstract #2 vouchers 10-26 $53060.2. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, Sewer Fund Abstract #2 approved for payment as presented. All members present voting in favor.
Trust & Agency Fund
The Board reviewed the two vouchers presented for payment from the Trust & Agency, Debra Thayer and The Hartford for a total of $53.67. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board approves the payment of the two vouchers from the Trust & Agency. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board went into Executive Session at 8:55 p.m. to discuss negotiations for purchase of property, National Grid information in regard to purchase of lighting fixtures, and discussion of lease/rent for current Tower Lease agreement, with a possibility of action being taken after the Executive Session. All members present voting in favor.
Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin the Board came out of Executive Session at 9:55 p.m. All members present voting in favor. No action took place during the Executive Session.
The Board discussed amending the existing non-disclosure agreement with National Grid and also authorizing the Mayor to sign such amended agreement. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the Village Board authorizes that the existing non-disclosure agreement will be amended to add third party consultants with National Grid in order to investigate options; the Board further authorizes the Mayor to sign the amended agreement. All members present voting in favor.
With no further business, meeting adjourned at 10 p.m. upon the motion made by Trustee Kopp, seconded by Trustee Baldwin. All members present voting in favor.
Jill A. Doss
©2018 Village of Chittenango, New York