Village Board of Trustees Meeting
August 28, 2017
Present: Mayor Keville, Trustee Horning, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mr. Pulver, Mrs. Kendall, Mr. Gloska, Chief Corey, Mrs. Doss
Mayor Keville called the meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited.
The Board members reviewed the minutes of July 20, 2017. Upon the motion made by Trustee Kopp, seconded by Trustee Horning, minutes of July 20, 2017 approved as written. All members present voting in favor.
The Mayor asked Trustee Baldwin about the Village website. He has received phone messages that the website is not up to date with the minutes. Trustee Baldwin stated she has been away, but will have the minutes updated by tomorrow evening on the website.
Court –The Board reviewed the report for the Court.
Police – The Board reviewed the Police report.
Codes – The Board reviewed the Codes report.
WWTP – The Board reviewed the WWTP report.
DPW – Mr. Pulver reported that switches have been installed that will turn lights off near Community Recognition Park and Stickles Park during special events. He said the sidewalks on Race Street will be finished the end of the week. A portion of Lake Street and Russell Street have been paved. For the overall paving cost for this season; which included S. Webber Drive, Lake and Russell Streets is $156,000. The Village was able to take advantage of the bid price from Northern Riccelli Paving for more than S. Webber Drive and still stay within budget. The soil that was promised from the Oneida Indian Nation project in the Town of Sullivan for the end of Gill Street will be delivered as soon as OIN has a road cut from their project. Mr. Pulver advised that the Village has approximately $169,000 available for CHIPS this year. Mr. Pulver spoke to the Board in regard to there being a balance of approximately $12,000 in CHIPS funding and suggested that perhaps the Village could obtain 1 or 2 speed signs at an approximate cost of $2,500 each that could be covered under CHIPS. The Village would also have to add additional drops for locations to place the speed sign(s). The Police Chief will price out two signs (with no brains for data collection) and proceed from that point. Mr. Pulver also spoke to the Board in regard his inquiry to the State DOT in regard to speed limit change on Route 5. The State had said they would begin review shortly, but that review is delayed at this time. The Police Chief said he could set up speed collection data system to begin data collection for a 45 day period to give to the State to aid them in their review of the request for reducing the speed of traffic coming into the Village. Mr. Pulver continued his report and stated that the work on the new sidewalk at Dr. West Park will begin next week. Megnin Farms annual billing information for the Town of Manlius indicates 53 parcels. Mr. Pulver will be compiling data to send to the Town of Manlius before September 1. He also reported he is working with the Town of Manlius in regard to the payment of several unpaid sewer hookup fees in Megnin Farms. There has been an on-going issue with the non-payment of those hookup fees.
Harboring of Poultry – legislation discussion
The Mayor discussed with the Board the draft legislation for the harboring of poultry. He stated that he preferred a public hearing process over the process proposed in the legislation. Counsel Bell explained the petition process versus the public hearing process. She talked about the renewal process and how that would work. The group discussed which Board this should go before. Trustee Baldwin spoke about the applicant submitting a survey and surrounding neighbors are also to be a given a copy of the Law. The Board discussed there needs to be clearer language on what is a domestic animal and outright ban on all other animals –outside of chickens. The Board spoke of education of Village residents of this legislation. The Board discussed the various aspects of the proposed legislation. The Mayor asked the members if they wanted to proceed with legislation as proposed, the Board agreed to go with it as written, is the Board in favor of renewal process, the Board agreed to go with what is written. The Board spoke on stringent requirements and revocation of permit process. The Board agreed that language should be added for revocation process.
Zoning Land Use Activity Chart
The Mayor asked if Board members had opportunity to review the Zoning Land Use activity chart specifically concerning the General and Special Business uses. The Board will discuss this next month as none had had the opportunity to review and comment. The Mayor stated he would copy the information and put in each Trustee mail box for their review and recommendation for the next meeting.
The Mayor advised the Village has hired a new Deputy Clerk/Treasurer effective 8/28/17 who is training as a replacement for Linda Price who will be retiring in October.
Health Insurance Coverage – Jeremy Reynolds
The Board discussed extending health insurance coverage to Jeremy Reynold’s before the 90-day required waiting period. A written request will need to be forwarded to Excellus Blue Cross Blue Shield explaining the reason for request for waiver of the 90 day requirement once the application is completed by Jeremy Reynolds.
The Board discussed the idea of revising the existing vendor/solicitor law. Counsel Bell provided a sample of a solicitation law for the Board to review.
Dyke Road property
The Mayor advised that he had been in touch with property owner of the vacant home on Dyke Road which is where the drainage ditch begins. Apparently, the deed has been turned over.
Cameras – Maloff Towers
One camera is built and ready for installation for Maloff Towers Apartments. The Chief advised that someone will need to contact National Grid for drops to plug into. Mr. Pulver will contact National Grid about the drops and getting the connections ready. The Chief will be in touch with Mr. Pulver about the schedule for the drop installation.
Mayor’s Dinner Meeting
Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, the Board authorizes pre-payment of the Mayor’s Association dinner meeting scheduled for September 20 for any Board member wishing to attend. All members present voting in favor.
Nothing to report at this time.
Mayor Keville and Trustee Bough Martin spoke about installation of playground equipment for Kirschenheiter Park. The funds for the equipment will come through an agreement with the State/County/OIN as part of the slot machine revenue. The cost for the playground equipment is approximately $71,000. The colors will be purple and gray. The equipment might be able to be installed before Christmas 2017. The Village’s insurance company has been contacted about the risk review for installation of this type of equipment. The Board discussed having a customizable sign made advising different age groups that would be allowed to use the two pieces of equipment that might be part of the insurance coverage requirement. The Board approved the purchase of the equipment.
Skateboard Park repairs
Trustee Bough Martin advised that some of the equipment at the Skate Park needs to be re-surfaced. The DPW can prep and store the new surface pieces for the winter and install in the spring.
Bands for the Artisan Market
The Mayor spoke about bands for the month of September for the Artisan Market. The Village has budgeted some money for the music for the Artisan Market program. There are three vouchers on the abstract this evening that are for three bands. A fourth band was still being sought for the last Tuesday of the month. There is also the October Fest on October 14. Music is being sought for that event, which was very well attended last year.
World Canal Conference
Trustee Bough Martin spoke of the World Canal Conference coming in September in Syracuse. The Board discussed the information presented. Two individuals are authorized to attend; they will need to coordinate attendance with Trustee Bough Martin. No one from the Trail Committee is available to attend.
A voucher was presented to the Village by All Things Oz for a $1,000 reimbursement. The Board discussed what this request was and why the Village is being asked to reimburse same. Apparently, an agreement was struck between Oz group and the Presbyterian Church during Oz Fest to use the inside of the church in lieu of renting a large tent as has been done in the past. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, the Board authorizes payment of $1,000 to All Things Oz for use of the Presbyterian Church during Oz. All members present voting in favor.
General Fund # 3 vouchers 135-216 - $116,442.19. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, Board authorizes payment of General Fund vouchers as noted above. All members present voting in favor.
Sewer Fund - #3 vouchers #27-45 (remove #37 LBD Enterprises $30657) $29150.80
Upon the motion made by Trustee Bough Martin, seconded by Trustee Kopp, Board authorizes payment of General Fund vouchers as noted above. All members present voting in favor.
Addition of vouchers – General Fund
First Card $1351.98
Fed Express $4.00
Lewis Uniform $618.00
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, vouchers as outlined above approved for payment from the General Fund as part of Abstract #3. All members present voting in favor.
Chief Corey presented a check to the Board from Auction International for $2,335 which represented proceeds from auction of 2012 Crown Vic and used copier.
A grow tent was confiscated by the Police Department and can now be disposed of as the case has been closed. Chief Corey advised he will contact the Chittenango Middle School to see if they have a use for the tent.
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, the Board went into Executive Session at 9:15 p.m. to discuss contract issues and personnel.
Upon the motion made by Trustee Horning, seconded by Trustee Bough Martin, the Board reconvened to regular session at 10:35 p.m. All members present voting in favor. No action took place during the Executive Session.
The Board discussed pay differential for the “A” line schedule for the Police Department. There has been difficulty filling that shift. The Board discussed increasing the hourly rate for those individuals assigned to the “A” line shift a $2.00 /hour pay differential. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the Board authorized a $2.00 / hour pay differential for part time police officers assigned to the “A” line shift retro to August 1, 2017. All members present voting in favor.
The Board directed the Clerk/Treasurer to place in Trust the funds noted on voucher from LBD Enterprises this month into the Trust & Agency Fund to be held there until resolution of the LBD Enterprises matter. Louis DeMario died on the 21st of August 2017. The Board is looking into the status of LBD Enterprises ownership.
With no further business, and upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, meeting adjourned at 10:37 p.m. All members present voting in favor.
Jill A. Doss
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