April 8, 2019 - PB

April 8, 2019

Present: Bob Salmon, Andy Jones, Joyce Newkirk, Scott Pellman, Bob Lake, Karl Anderson, Jeff Geer, Paul Adams, Travis Carlisle, Jill Doss

Chairman Salmon called the meeting to order at 7 p.m.

Paul Adams – Ruby Runne

Mr. Adams appeared before the Board this evening in response to a letter sent to him from Code Officer Geer on some issues that were noted in regard to the development.

-Parking lot exterior lighting. Mr. Adams explained that he had changed the lighting fixtures that were approved in the Plan to a very similar lighting fixture with similar wattage and lumens. He had approval for a Kim lighting fixture, but had contact Edward Joy Lighting and found a fixture that pretty closely matched the Kim fixture. The main reason for the change of fixtures, according to Mr. Adams, was that the Kim fixture was nearly double the price. He stated that he was keeping the pole height at 16’ by using a 15’ pole and a base that brought it up a foot. Chairman Salmon explained that any proposed changes that are being planned for an approved site plan need to be brought back before the Board for review by both the Board and Engineer. Mr. Adams continued that the plan called for lighting poles 18” from the building to provide lighting for the sidewalks. He installed the lighting pole at the front of the building correctly, but based on the cost and all the work required to do this installation, the side of the building facing the woods Mr. Adams opted to install the lighting fixture directly on the building and not on the pole as called for in the plan. The Board discussed that these changes that were made by Mr. Adams were not the installations that meet with the specifications approved in the plans. The Village Engineer has not reviewed these changes. The changes need to be reviewed by the Village Engineer to determine if the deviation from the plan will meet the specifications sufficiently or not. Once again, the Board advised Mr. Adams that he should approach the Board first for review before making any changes. The Board agreed that the information about the lighting changes should be sent to the Village Engineer for review and recommendation.

The next item was the approved plan called for a dumpster. Currently, Mr. Adams has a garbage/recycling container constructed on the side of the existing building. He doesn’t want to contract for a dumpster due to the cost. He stated that currently he goes to the site once a week, empties all the trash containers into bags and sorts the recycling and puts that into bags as well. He currently puts out two -three bags of trash per week at the road edge for the DPW to pickup on trash day. He said that this won’t be a permanent thing, but until the trash exceeds the four containers set forth in the Village trash schedule, he would like to continue this process and not be required to contract for a dumpster. He brings the trash down to the road at Genesee. Board discussed the information presented by Mr. Adams. Upon the motion made by Karl Anderson, seconded by Andy Jones, the Board recognizes that as long as the trash/recycling disposal is consistent with the Public Works pickup rules and does not deviate from the plan with placement of more than four (4) containers per tax parcel, for Ruby Runne, the Village DPW will continue to pick up trash/recycling weekly, if trash/recycling increases consistently above four (4) containers, then Mr. Adams will be required to obtain a dumpster for trash/recycling pickup. All members present voting in favor.

SWPP conformance – grading and erosion plan for Ruby Runne. Code Officer reported that he has not received reports on status of grading/erosion status for months and the silt fence has not been maintained. There is currently an open SPDES permit with the State. Mr. Adams commented that he is keeping the permit open for the remainder of the development of the property as he does not want to go through the expense of closing a permit and having to re-apply when he moves to completing the next phases of the development. He also commented that his engineer charges each time a report for SWPP is generated and there has been no activity relative to the grading or erosion. The question were reports submitted per the requirements of the DEC? The Board recommended that our Engineer should determine if what has been done has met all the requirements and that all required information has been taken care of correctly. The Codes Officer will contact the Village Engineer about the SWPP requirements as well as the lighting. Upon the motion made by Andy Jones, seconded by Joyce Newkirk, the Board authorizes the Village Engineer to review the SWPP requirements to ensure that installation at Ruby Runne is being completed per the approved plans. All members present voting in favor.

Travis Carlisle – 211 Genesee Street

Mr. Carlisle appeared before the Board this evening. Code Officer Geer had sent him a letter in regard to work he had done on the exterior of his building without having the Board review the plans before the work was completed. Mainly, he put all new windows in the upper two floors of the front of the building. The Board advised Mr. Carlisle that any work that he does to the exterior of the building whether it is front, back or side, or the property itself, because the building is located in the Comprehensive Plan Business Overlay District, he needs to bring those proposed changes to the Code Officer and/or the Planning Board. Mr. Carlisle acknowledged this information and commented that if he planned anything in the future, he would be certain to get in touch with the Village before the work is done.

Mr. Carlisle explained to the Board that he had replaced the window openings which were boarded over and shuttered for years and there was no actual glass in the openings. He used Window World to replace what had been in place with a double pane window with white frame. He replaced them to improve the heating efficiency of the building as the air was literally blowing through the third story of the building. The Board looked at one of the shutters that he had removed and some old photos of the building which appeared to show the windows shuttered. The Board discussed the Comprehensive Plan and the fact that they were responsible for reviewing changes to the outside of buildings and to keep the proposed changes in character with the buildings in the Overlay District and preserve the historic character. Mr. Carlisle commented that he did not change the size of the openings, but was trying to improve the heat/cool efficiency of the building. Mr. Carlisle did not have the information on the windows with him but stated he would send that information to the Secretary for the file along with a letter of explanation of the work he had done. The Board again stressed the importance of any changes that are planned for a building that a property owner needs to come before the Planning Board if the building is in the Commercial Overlay District. The Board approved the information reported to them in regard to the windows being installed at 211 Genesee Street for energy reasons and window replacements are same size as the openings that were existing at the building. All members in favor.


The Board members reviewed the minutes of March 4, 2019. Upon the motion made by Scott Pellman, seconded by Joyce Newkirk, minutes of March 4, 2019 approved as written. All members present voting in favor.

With no further business, meeting adjourned at 8:45 p.m. upon the motion made by Andy Jones, seconded by Karl Anderson. All members present voting in favor.

Respectfully submitted,

Jill A. Doss

Secretary to PB