April 24, 2018
April 24, 2018
Present: Mayor Pulver, Trustee Horning, Trustee Kopp, Trustee Baldwin, Counsel Bell, Mr. Gloska, Mrs.Kendall, Mr. Gregory, Mr. Cunningham, Chief Corey, Mrs. Doss
Absent: Trustee Bough Martin
Mayor Pulver called the meeting to order at 7 pm.
The Pledge of Allegiance was recited.
The Board members reviewed the minutes of March 27, 2018. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, minutes of March 27, 2018 approved as written. All members present voting in favor.
The Board members reviewed the minutes of April 2, 2018. Upon the motion made by Trustee Horning, seconded by Trustee Kopp, minutes of April 2, 2018 approved as written. All members present voting in favor.
Codes – The Board reviewed the Codes report. The Department has been very busy which included 22 inspections. The Board briefly spoke about the review that Barton & Loguidice has been doing on Lot 111/113 owned by Sun Chevrolet in regard to the lighting. There have been recommendations supplied and those instructions for correction have been sent to Sun Chevrolet by the Codes office.
Tom Kopp appeared at the meeting during the Codes report.
WWTP – Mr. Cunningham reported that four bids were received for the boiler system upgrade at the recent bid opening. What was budgeted was $90,000. The range of bids was $46,700 to $53,265.
Airside Tech Corp $46,700
DW & Crew Mechanicals Inc. $49,600
H J Brandeles Corp. $47,520
EMCOR Services Betlem $53,265
Mr. Cunningham continued his report, 150,421 gallons of landfill wastewater treated, 4 biosolids roll offs taken to the landfill, and 33.1 million gallons were processed at the Plant. All EPA/DEC permit requirements were achieved.
DPW Report -Mayor Pulver reported that Nelson Smith has met with Andy Busa from the Town Highway Department in regard to the recent bid for paving that will be done in the Town. The Village inquired about tagging onto the bidding to obtain better pricing. The plan for the Village this year is to pave Tuscarora and Tom Tom Street. Lake Street is on hold at this time. The Town was going to re-bid the paving to include the planned work by the Village. Counsel Bell recommended that the Village have a separate contract with the paver, in order to have some protection for the work done. The Town also has included the milling work in the bidding. The Village over the last couple of years has been doing the milling, saving quite a bit of money. The Town is planning to re-bid including Village street information and not include milling and see where the bids come in. Counsel Bell suggested it might be better to have each municipality bid perhaps including language about each municipality doing their paving projects, that might help in lowering the cost if the bidders know that work is being done in a neighboring community.
Two replacement trees will be planted on Gill Street as the two original trees died. The playground equipment for Kirschenheiter Park has been delivered and is all secured until installation perhaps in July. Trustee Baldwin expressed concern with recent posts she has noted on Facebook and the issues that are being discussed there about individuals using foul language and taking over the Park in the evening. She inquired if there is a plan to place a camera in the Park; or if there could be a police car parked in the area. The plan to place a camera has been discussed and thought to be a good idea; with a camera in place it could lead to the apprehension of anyone doing damage to the Park or the equipment. The Board to put a camera in place now and also place signs in the Park stating that surveillance equipment is in use at the Park. The Police can also step up patrols in the area as well per the Police Chief.
Community signboard has had some issues and the sign company and DPW have been working together to correct the outage of some of the panels. The issue should be corrected this week. Trustee Baldwin commented that there have been a great many comments made about the Community Bank time/temperature sign and that it isn’t working. She wondered if a letter could be sent from the Village in regard to getting the sign repaired as it hasn’t worked for several months. The Board agreed that a letter from the Village to Community Bank, NA corporate offices should be sent encouraging that the sign/temp be fixed.
Dr. West Park has been seeded by the DPW, the DPW crew continues to pick up the large amounts of yard waste on a daily basis, they are a bit behind with other tasks due to the extra pickups. The skateboard park repair will be worked on, help with Oz, paving, install of the playground equipment at Kirschenheiter Park and then if time permits, sidewalks.
Betterment Day-April 21
Trustee Baldwin thanked everyone for the great job done on April 21 with Community Betterment Day. There was a tremendous turnout and a lot of cleanup work was accomplished. She reported there was a lot more individuals helping out this year as a lot of groups were unavailable due to other commitments. A lot of work was done! She also thanked the United Methodist Church for the great job they do every year with hot dogs and beverages for the volunteers.
Mayor Pulver commented that he is still hold staff meetings on Monday and finds them helpful. He reminded Board members that if they signed up to be at one of the meetings that it is helpful if they are there. There won’t be a meeting on May 7 because of the NYCOM conference.
Mayor Pulver continued his report. He said he had spoken with John Becker and was informed that the Host Community Benefits (OIN funds) will continue again this year at the same level as this year.
Mayor Pulver introduced Paul Gregory, a resident who he believes might be a good fit for the Village Administrator position. He asked Paul to give the Board a bit of background on himself. He stated he worked for M&T Bank and attended Ithaca College in the past. He has run a business and currently home schools his children. He thought this job might be a good fit. Mayor Pulver thanked him for his information. The thought would be to work 20 hours per week (MWF) in the office and perhaps some time at home. Trustee Baldwin asked him about his time serving as a ZBA member. He stated he had served for a brief time as ZBA alternate member but his wife had some health issues that made it difficult so he stepped away from the position. The Board thanked him.
Mayor Pulver stated he was looking at setting a work schedule for himself at the office; Tuesday, Wednesday and Thursday from 10-12 a.m. The Board discussed seating arrangements in the office for the Mayor and Administrator and the part time summer Clerk.
Pedestrian Bridge Bid
Mayor Pulver explained that the Pedestrian Bridge bid opening has been delayed until April 27, 2018 at 3 p.m. due to language change related to deflection of bridge design load. Trustee Horning commented that he noticed that the Canal is being paved. Will that impact what we are planning? Mayor Pulver commented that provisions have been made in the bid documents that the paving shouldn’t have a bearing on the bridge project.
Police report – The Chief reviewed the Police report for March 2018.
The Board spoke to the Chief briefly about the Court security. The Chief advised that an officer has been assigned to work during Court. The Board had briefly discussed perhaps moving the Court Clerk’s Office. The Court and Court Clerk do not want to move their location.
The Board members discussed the boiler bid information. Upon the motion made by Trustee Kopp, seconded by Trustee Horning, the following resolution was made for the wastewater treatment plant boiler system upgrade with all members present voting in favor.
RESOLUTION: WASTEWATER TREATMENT PLANT
CONTROL BUILDING BOILER SYSTEM UPGRADE
WHEREAS,a report was presented to the Village of Chittenango Board of Trustees on January 23, 2018 by the operator for the Village of Chittenango Wastewater Treatment Plant documenting the poor condition and frequent malfunctioning of the boiler system used for heating the Control Building at the Wastewater Treatment Plant; and
WHEREAS,the Village Board committed to undertake capital improvements to the Control Building boiler system and by resolution dated February 27, 2018 the Village Board directed Timothy P. O’Hara, PE, PLLC to prepare plans and specifications for upgrading the Control Building boiler system (hereinafter the “Control Building Boiler System Upgrade”), which were subsequently received and approved by the Village Board on February 20, 2018; and
WHEREAS,by resolution dated February 27, 2018 the Village Board authorized the advertisement for bids for the labor and materials associated with the Control Building Boiler System Upgrade in accordance with the plans and specifications submitted to the Village Board by Mr. O’Hara; and
WHEREAS, all of the bids which were timely received were properly opened and read aloud by the Village Clerk-Treasurer, Jill Doss in a public forum; and
WHEREAS,Mr. O’Hara has submitted to the Village a letter dated April 13, 2018 that presents a tabulation of the bids received for the Control Building Boiler System Upgrade and his recommendation that the Village Board enter into a contract with the lowest responsible bidder, Airside Technology Corporation, at the bidder’s proposed price of $46,700.00;
NOW THEREFORE BE IT:
RESOLVED,the Village Board of the Village of Chittenango, as the owner of its wastewater treatment plant, hereby declares itself lead agency for any improvements made to its Wastewater Treatment Plant under the State Environmental Quality Review Act (“SEQRA”), and further determines that the capital improvements comprising the Control Building Boiler System Upgrade project constitute a Type II action under 6 NYCRR, Part 617.5(c)(1) of the SEQRA, such that no further environmental review is required; and be it further
RESOLVED, the Village Board hereby authorizes and directs the Mayor to execute an agreement with Airside Technology Corporation, for the contract price of $46,700.00; and be it further
RESOLVED,that the Village Board hereby authorizes the retention of Timothy P. O’Hara, PE, PLLC to provide construction phase services on behalf of the Village of Chittenango during construction of the Control Building Boiler System Upgrade project as outlined in the proposed agreement between Timothy P. O’Hara, PE, PLLC and the Village of Chittenango, attached hereto and madea part hereof. Motion carried.
PERMA Annual Conference
The Clerk Treasurer has requested permission to attend the annual PERMA conference May 24, 25, 2018. The first municipal employer the hotel cost is covered. The Clerk-Treasurer is asking for reimbursement of mileage and tolls to and from the event. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, Clerk-Treasurer authorized to attend the PERMA conference May 24 & 25 and to be reimbursed for mileage and tolls. The money is in the budget.
DPW Truck Purchase
The Board discussed the purchase of a new DPW truck. Data has been collected and was presented at the last meeting. The purchase would be done under a contract in place with Oneida County. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning,
the Village of Chittenango Board of Trustees hereby authorizes the purchase of a 2019 Freightliner model 114SD, SBA setback axle cab and chassis, and one 2019 Tenco plow and body, with hydraulic and control package, as available in accordance with Oneida County bid references #1949 and #1889, in the total amount of $179,436.21, and further authorizes the Mayor to execute the Sales Order prepared by Tracey Road Equipment, dated April 7, 2018, related to same. All members present voting in favor.
Annual Neighborhood Garage Sale
The Board reviewed letter from a resident in Hearthstone Village in regard to their annual neighborhood garage sale. Upon the motion made by Trustee Kopp, seconded by Trustee Horning, no parking will be allowed on the hydrant side of the streets on May 5 from 6 a.m. -6 p.m. in Hearthstone Village development for their annual garage sale. All members present voting in favor.
General Fund Budget 2018-19
The Board discussed the proposed General Fund Budget for 2018-19. The tax rate is $6.82. Mayor Pulver advised that some amendments were made to the proposed budget that was presented on April 2, 2018; including the reduction of $100,000 in the Compensated Absence line as there is a sufficient amount already set aside, a reduction in the Parks Expense of $20,000, the correction of the amount coming from CHIPS on both the revenue and expense side of the budget, and a correction to the Police personal services line. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, the proposed General Fund budget for 2018-19 approved as presented this evening. All members present voting in favor.
Sewer Fund Budget 2018-18
The Board discussed the proposed Sewer Fund budget for 2018-19. The Board discussed setting the new quarterly billing minimum charge at $35.00, the sewer rate /thousand at $6.25, and the sewer upgrade fee at $.90 per thousand. Mayor Pulver adjusted the OIN sewer billing, he increased the leachate to $80,000. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the proposed Sewer Fund Budget for 2018-19 approved as presented above. All members present voting in favor.
CPP-Monthly Sewer Charge change
Mayor Pulver spoke to the Board in regard to the monthly charge that CPP/Gray Syracuse has been charged for the last several years of $3410. This was an arrangement arrived at with previous administration to bill monthly because of the high water usage at the Plant. The rate has not changed over the years. He is proposing changing the base rate somewhere between $5.00 and $6.25. Mayor Pulver suggested that a new rate somewhere between these two rates be set as the basis for the monthly CPP billing. The Board discussed this briefly. The Board spoke about the base rate that Village customers currently pay quarterly; which appears to be lower than some neighboring communities. A meeting will be set between the Mayor, Mr. Cunningham and the Clerk to review these rates.
Code Officer Geer has requested permission to attend training at the NY Association of Fire Chief’s 112 Annual Conference & Fire Expo 2018 on June 13, 2018. It will give the Codes Officer 9 hours of in service training credit. The cost is $85. (this amount will be added to the General Fund abstract) The Board discussed the request. Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, Code Officer Geer approved to attend the June 13, 2018 conference for a cost of $85. All members present voting in favor.
Fund Balance Reserve Account
Mayor Pulver discussed resolutions for the various reserve accounts in place. Counsel Bell stated that resolutions can be prepared re-affirming the enactment of those reserves. Counsel Bell and the Clerk will work on those items.
CDS Meeting – April 25
Mayor Pulver will be meeting with Scott Mahardy, Trustee Horning, Kip Hicks and representatives from CDS in regard to a potential sale of the Lake Street school building on April 25 at 10 a.m.
Downtown Revitalization Work Group
Mayor Pulver discussed with the Board that he’d like to create a group of individuals from the Community to discuss the Village’s downtown and ways to improve it and bring business to the area. He was thinking a group of 6-8 individuals made up of business people, landlords, Board members. It was suggested that this group should include the current comprehensive plan in the discussions.
Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp the Board pre-authorizes payment for the May 2018 Onondaga Mayor’s Association Dinner meeting if any Board member or Mayor wish to attend. All members present voting in favor.
Button Agreement – Historical Items
The Clerk advised that the Button family have returned a signed renewal agreement for the Button historical items donated for an additional five (5) years. Upon the motion made by Trustee Baldwin seconded by Trustee Kopp, the Board authorizes the Mayor to sign the renewal agreement for historical items with the Button family. All members present voting in favor.
The Clerk advised that a letter had been sent to Attorney Robert Benson in regard to the renewal of the Bordell/Kinsella agreement. Mr. Kinsella called the office to advise that he is willing to extend the agreement. Nothing has been received back from Attorney Benson or Mr. Kinsella at this time.
The Board tabled discussion on the website, awaiting information that Trustee Bough Martin was going to look into.
Street Lighting Tariff Update
Mayor Pulver advised that the tariff legislation has passed and he believes with the changes to the tariff that it will prove to be beneficial to communities; it has a more favorable amortization. He will keep the Board posted on information as more is received.
Town of Manlius Sewer Connection Fees
Counsel Bell will work on this and report at the next meeting.
Dyke Road Diversion Structure
The Board discussed this proposed diversion structure. Counsel Bell was asked if this is in the Bank’s hands, she was not certain. She will look into whether she can obtain an easement for this. The Mayor commented that the Crew Chief is of the opinion that the structure might be less effective than originally thought. Counsel Bell asked for clarification on what the Village was looking for in an easement. The work would involve digging a ditch and placement of a diversion structure. The structure will not work if it is not maintained; due to sediment build up in the structure. The Board discussed cost for this work; it was suggested that perhaps Madison County Soil and Water be contacted to see if there would be funds available for this project which could include design and installation. Steve Lorraine will be contacted from Madison County Soil & Water. The group also spoke of the federal Fish & Wildlife Bureau in regard to mitigation of the flooding issues.
Seneca Meadows – Leachate rate increase agreement
Mayor Pulver stated he has heard back from Seneca Meadows on the proposed rate increase for the leachate.
Trustee Baldwin expressed her condolences to Jim Cunningham on the passing of a friend of Jim’s; Brian Rosmyer who passed away recently. Mr. Cunningham thanked Trustee Baldwin for the acknowledgement.
Lyme Disease Concern
Trustee Baldwin expressed concern about the presence of Lyme disease in many communities. She commented that it is important to put up signage warning individuals of the concern in the Village parks. She believes the Village should be pro-active about this issue. Trustee Horning also commented that the Town parks should also have signage in place. This will be tabled until next month. The Board suggested that Trustee Bough Martin look into this. Mr. Cunningham stated that spraying with a solution of apple cider vinegar on shoes and clothing is a very helpful deterrent; there is also a chemical application that has worked well; permethrin.
Trustee Baldwin commented that placing an electric charge station in the Village for electric vehicles would be something the Village should look into. There are grants available. Trustee Horning agrees that this would be a great idea. He will check with Fayetteville to see what they are doing with the units in place.
Jill Doss – Unused vacation
The Board reviewed a request from Jill Doss about her unused vacation time for the current year. The Board encouraged her to take as much earned time off in May as she could and they would review this again at the May meeting.
Abstract # 11 General Fund
The Board members reviewed General Fund Abstract #11 for vouchers 708-777 in the amount of $76,902.90. The Board reviewed two additional vouchers $85 for Codes training and $190 Mobile radio repair. Upon the motion made by Trustee Kopp, seconded by Trustee Baldwin, General Fund Abstract #11 approved as outlined above. All members present voting in favor.
Abstract #11 Sewer Fund
The Board members reviewed Sewer Abstract #11 for vouchers 186-203 in the amount of $353,631.35. Upon the motion made by Trustee Baldwin, seconded by Trustee Horning, Abstract #11 for the Sewer Fund approved for payment. All members present voting in favor.
Trust & Agency Fund
The Board members reviewed an invoice from The Hartford for $45 to be paid from the Trust & Agency Fund. Upon the motion made by Trustee Horning, seconded by Trustee Kopp, the Board approves payment of The Hartford Insurance invoice for $45. All members present voting in favor.
The next meeting will be May 22, 2018 at 7 p.m.
Upon the motion made by Trustee Baldwin, seconded by Trustee Kopp, the Board went into Executive Session for the purpose of securing legal counsel, and labor and employee issues. All members present voting in favor.
Upon the motion made by Trustee Kopp, seconded by Trustee Horning, the Board reconvened from Executive Session with no action taking place during the Executive Session.
Police Union Contract
The Board discussed the collective bargaining agreement with the Police Benevolent Association. Upon the motion made by Trustee Kopp, seconded by Trustee Horning, the following resolution was moved;
RATIFYING COLLECTIVE BARGAINING AGREEMENT WITH THE POLICE BENEVOLENT ASSOCIATION
WHEREAS, the Village of Chittenango (“Village”) and the Skip Brown Police Benevolent Association of the Chittenango (“PBA”) have reached a tentative agreement concerning a successor collective bargaining agreement covering the period of June 1, 2017 through May 31, 2021 (i.e. the January 2018 tentative agreement by and between the parties);
NOW, THEREFORE, BE IT RESOLVED, that this Board of Trustees, having been advised by the PBA that it has properly approved and/or ratified said tentative agreement, hereby conditionally ratifies the terms of said successor agreement (“Agreement”) subject to formal notification by the PBA of its ratification, and authorizes the Mayor to execute the Agreement on behalf of the Village; and
BE IT FURTHER RESOLVED, that this Board hereby approves the appropriation of any additional funds necessary to implement the terms of said successor agreement. All members present voting in favor.
The Clerk was advised to begin this weeks’ payroll by paying Officer Cassandra Cimpi at the new rate in the agreement. Retroactive pay for Officer Cimpi will be calculated and paid at a later date.
With no further business, meeting adjourned a 9:30 p.m.
Jill A. Doss