February 27, 2018

February 27, 2018

Present: Mayor Horning, Trustee Wehner, Trustee Bough Martin, Trustee Kopp, Trustee Baldwin, Mr. Pulver, Counsel Bell, Chief Corey, Mrs. Kendall, Mr. Gloska, Mr. Cunningham, Mr. Kopp, Mrs. Doss

Mayor Horning called the meeting to order at 7 p.m.

The Pledge of Allegiance was recited.

Trustee Kopp addressed the Board and audience in regard to a recent email sent to Mrs. Doss from Mrs. Kendall. She took exception to the tone of the email and personally took offense to the memo as she thought it insinuated that the Trustees did not read or were not aware of the items or information that was on the agenda. Trustee Kopp stated she always picks up the information for the meeting and reviews it completely before the meeting. Trustee Baldwin stated that the Board is provided reports that are available and information so they are aware of what is coming before the Board. There are times that reports or information arrives at the meeting, so that information is reviewed at the meeting. Trustee Baldwin stated that she appreciated that Mrs. Kendall and Mr. Gloska were interested enough to attend the Village meetings. She suggested that extra packets of information be made available to the public. Counsel Bell suggested that if this is to be considered an ongoing request for records, that perhaps the individual can come into the office prior to the meeting and review the information that is available and then pay only for those reports or information they are really interested at a cost of $.25 per page as part of the FOIL process. Mrs. Kendall stated she never intended to offend and that she was entitled to the information under the Open Meetings Law. She appreciated the suggestion of reviewing the information prior to the meeting and only paying for those documents she wanted.

Reports

Police – Chief Corey spoke to the Board in regard to having a safety officer on a limited basis stationed at the Chittenango High School in light of all the recent “threats” that have been occurring across the State and Country in school districts. He stated he thought there should be enough funds in the budget to cover this coverage at the School for 15-18 hours per week. The Board members asked about the other buildings in the District. The Chief stated that we would only be allowed to cover the building within the Village boundary; the other buildings could perhaps be covered through either the Sheriff’s Department or State Police. He has been in touch with Sheriff Todd Hood and discussed the possibility of a deputation process that might allow our officer to act at Bolivar and the Middle School. Officer Mike Thomas would be the designated officer that would serve as the safety officer. He has a great deal of experience in the City schools. The Board asked if the School District will be also covering costs for having an officer. Chief Corey responded that needs to be worked out on what portion the School will cover and what the Village will cover. Chief Corey reported that the Village will be providing a safe to store supplies needed for possible active shooter incident. The School has provided a small room for Officer Thomas to use. Per Chief Corey, the School District is very pleased that an officer is being made available for the children at the School to talk to and should prove to be very useful. Trustee Baldwin asked how this will be funded, will the State make provisions in their budget process to provide funding for paying for officer coverage at School buildings. Residents need to continue to put pressure on the State encouraging them to make provisions in the State budget for funding these officers for the schools. The Board discussed.

Codes – The Board reviewed the Codes report for January 2018.

WWTP – Mr. Cunningham handed out the monthly report for January and reviewed the information presented. 27.6 million gallons processed, four (4) loads of biosolids transported to Madison County landfill. All levels were within DEC regulations.

The Board discussed the bid opening for the boiler replacement for the WWTP. The publish date will be March 22, open bids on April 12, canvass bids and make recommendation for Board by April 17, bid award April 24.

Professional Services agreement for labor at WWTP was discussed this evening. The agreement will expire. There was a two year extension for the agreement presented this evening with no rate increase. Upon the motion made by Trustee Baldwin, seconded by Trustee Wehner, the Village Board authorizes Mayor Horning to sign the two year extension for WWTP professional services agreement to New Water Technology under the terms and conditions of the original agreement. All members present voting in favor.

Industrial Users of Sewer System – Mr. Pulver reported that there are approximately 176 commercial water users in the Village, according to the printout that OCWA provides the Village for quarterly sewer billing process. Mr. Cunningham, Mr. Pulver and the Board discussed the process for establishing a data base for reviewing these properties. Mr. Cunningham stated that a letter and a survey are mailed to each property. Once the surveys are returned then based on the information provided the next step in the process can begin. Mr. Cunningham stated it does take time to collect the data and second and third letters might have to be sent out. He stated he’s done this before and would be glad to assist with the process.

Updating the Village sewer law was discussed by the Board. A review was started last year, but was not completed.

DPW/Administrator – Mr. Pulver reported that he had recently received information in regard to a revised tariff relating to National Grid and lighting facilities throughout the Village. The Board had discussed this information a great deal last year in regard to the Village acquiring the street lighting facilities/fixtures located in the Village. Mr. Pulver stated he had spoken with Dave Hess of National Grid about the upcoming revision to the tariff. The Village can’t select just a portion of the lighting it would have to take on the entire lighting system in the Village. The tariff language should be available in the next 2 or so months. Mr. Pulver also noted that the amortization schedule had also changed from 50 to 20 years. The Board will discuss this further.

Mr. Pulver continued his report. Walker Tree Service has identified four trees as potential problems adjacent to S Webber Drive and Route 5 that they recommend are taken down. The trees are tall and old and not in good shape. The Village would replace them with a low growing decorative tree-perhaps a crabapple variety.

Mr. Pulver contacted the OIN in regard to paving a portion of TomTom Street, which apparently they own approximately 1/3 of. He also has spoken with Andy Busa from the Town of Sullivan in regard to their paving program for 2018. The Town is planning to pave Tuscarora Road. Mr. Pulver suggested that perhaps the Town/Village could combine their asphalt bid to get better pricing. Mr. Pulver stated he has talked with Chief Corey and Nelson Smith about compiling/updating their list of fixed assets for each department for long term planning.

Taylor Farm detention pond design plan has been completed by Madison County Soil & Water Conservation and they have allocated $25,000 toward the cost of the project, which is estimated to cost between $30,000 and $50,000. This information needs to be brought to Mr. Lanzafame, owner of the property. In regard to the Dyke Road stream bank stabilization project, the area has deteriorated further. The NYSDEC permit is in place and estimates of the cost for the project range between $30,000 to 50,000. Madison County Soil & Water will pay $25,000 toward the project.

The Board discussed this information for the stabilization of the stream bank. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Village authorizes Madison County Soil & Water to bid the project for the Dyke Road stream bank reconstruction discussed above. All members present voting in favor.

Casino

The Board spoke about setting up a meeting with Supervisor John Becker to review the possible future funds the Village could receive from the Casino and determine what items the Village might see as projects for the Community and how those funds might be used. Discussions have also been held with Senator Valesky’s office as well.

NYCOM Conference

Mr. Pulver thanked the Board for allowing him to attend the recent NYCOM conference in Albany.

Historian’s Annual Report

The Board reviewed the historian’s annual report. The Board commented that the Historians do a wonderful job for the Village.

Court – The Board reviewed the Court report for January. Everything was in good order and balanced.

Minutes

The Board members reviewed the minutes of January 23, 2018. Upon the motion made by Mayor Horning, seconded by Trustee Kopp, minutes of January 23, 2018 approved as written. All members present voting in favor.

Web site

Trustee Baldwin reported that she would be following up with Madison County in regard to the recent visit about utilizing the County IT for developing a better web site for the Village and if the plan discussed can be implemented. She would like to sit down with Chris from the County to see where the Village can go from this point. She suggested that perhaps a representative from the County could come to one of the Monday morning staff meetings. Trustee Baldwin will work on setting up a meeting for some time in April.

Election Notice

The Clerk advised that a notice is required to be published for the upcoming election in regard to date, time, location and candidates and terms of office. The Board discussed. The election will be held on March 20 2018 at the Sullivan Free Library from 12 noon to 9 p.m. with 2 trustee positions each with a 4 year term, 1 justice position for a 4 year term, and a 2 year vacancy for mayor. Upon the motion made by Trustee Bough Martin, seconded by Trustee Wehner, a legal notice will be prepared and published by March 10. All members present voting in favor.

Fireworks – 2018

The Board discussed the agreement presented for fireworks for June 2018. Skylighters of NY have handled the fireworks program for several years. The fireworks would be in June and the cost has increased slightly from last year due to increased cost for fireworks. This year the cost is proposed at $4,250. If the Village wants to reduce the cost of the fireworks program back to $4000, that is an option. The Board discussed. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board approves the fireworks program with Skylighters of NY for the June 2018 display for a cost of $4,250. All members present voting in favor.

Annual Organizational Meeting

The Board discussed the date for the Annual Organizational meeting. The meeting will be held on Monday, April 2, 2018 at 7 p.m.

Budget Hearings

Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin, the budget public hearings for General and Sewer will be held immediately following the Annual Organizational meeting on April 2, 2018. All members present voting in favor.

Flags for light poles

Trustee Bough Martin spoke to the Board about the Chittenango Garden Club celebrating their 80^th anniversary this year as a Garden Club. In celebration of that milestone, the Garden Club would like to purchase and have five small flags put up on the poles in the Village in five locations and have them remain up during the spring/summer season; Dr. West Park and Stickles Park lighting poles. The flags would have a blue background with Chittenango Garden Club printed on them. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Village authorizes the Garden Club to have five light pole mounted flags, which they will purchase, hung on five poles total at Stickles Park and Dr. West Park. All members present voting in favor.

Betterment Day

Betterment Day will be held on April 21, 2018. The Chittenango Fire House is set for the date and invitations will be sent out per Trustee Baldwin to the various groups that volunteer for the day.

Recycle Bins

New recycle bins have been purchased which are larger than what have been purchased in the past. The new bins are 18 gallons. The cost for the bins is $8.00. The Board discussed the bins. Follow-up discussion will be held in March.

Agreements

The Clerk advised that some of the agreements that the Village has in place are expiring.

Seneca Meadows for leachate – Mr. Pulver will draft language for this to include CPI in the agreement he will copy Counsel Bell and Mr. Cunningham for their comments as well. Button Family for historic items – Clerk has sent email to Rose Button and also sent a letter to Rose Button and Mick & Betsy Keville asking their interest in renewing the agreement, and Bordell/Kinsella – information has been given to Atty. Robert Benson on renewal.

Mr. Pulver advised he will be away March 1-9, 2018. Trustee Baldwin and Mayor Horning will be away March 7-15 and Trustee Baldwin will not be available March 27.

Dig Safe Training Seminar

The Board reviewed a request from Jeff Geer to attend a dig safe seminar on March 13 at OCC. Dan Smith and Mark Adams from the DPW are also planning to attend. There is no cost for the training. Board approved.

Canal Pedestrian Bridge

Trustee Bough Martin reported that plans should be finalized shortly and she would like to move forward with the bidding process for the bridge as well as the rigging that will be need to put the bridge in place. The thought was to bid for both the 6 and 8 ft. wide bridge to see what the pricing would be and that would also the alert those bidding on the rigging of the need for services either way. The Board discussed picking up bids by March 27, 2018 and for the bid opening to be held on April 20, 2018 at 3 p.m. Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the bid opening for the pedestrian bridge and for the rigging needed to install the bridge will be held on April 20, 2018 at 3 p.m. The bridge will be bid for 6 and 8 foot widths. All members present voting in favor.

Mayor’s Dinner Meeting

Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin the Board pre-authorizes payment for the March 2018 Onondaga Mayor’s Association Dinner meeting if any Board member or Mayor wish to attend. All members present voting in favor.

Brad Hall

Mr. Hall has not returned any information on his application for housing chickens at his residence.

Oz –Looking for Funds

Trustee Baldwin reported that Mrs. Zimmer, from the All Things Oz is looking to receive a portion of funds recently received from the OIN through the Town. They are looking into getting their museum building sided. Siding quotes were reviewed by the Board ranging from $19,000 down to $4,200. The Board questioned if the Company’s that bid were all bidding on the same thing. Trustee Baldwin was going to check with Mrs. Zimmer. The Board wants to be clear as to exactly what the museum is looking for. Supervisor Becker has spoken with Mrs. Zimmer in regard to her request for the money and Mr. Becker has spoken with various members of the Village Board and requested that some money be given to the museum from the OIN funds. The Board discussed the disbursement of funds at length. The Village can’t give the money directly to the museum as the State Comptroller does not allow donations. The Board reviewed the museum’s budget and questioned a few items and the Administrator spoke about the items that the Village does pay for out of the budgeted amount for Oz, including porta-johns, tents, space rental use, and fireworks. The Village also supports the event with staffing from the DPW and Police during the entire weekend. The Village does provide approximately $30,000 in support annually. The Board discussed a letter being drafted and sent to the museum advising that the budget will be modified for an amount of $7,500 based on the increased revenue the Village received and will be available for 2018 Oz expenses upon submission of legally allowable and appropriate vouchers and invoices. This $7,500 will be in addition to the $10,500 budgeted annually. Once Trustee Baldwin drafts a letter, she will send it on to Counsel Bell to review.

Sewer Abstract

Sewer Fund #9 $38,573.98 vouchers 145-164. Upon the motion made by Trustee Baldwin, seconded by Trustee Bough Martin abstract #9 for Sewer Fund approved as outlined above. All members present voting in favor.

General Abstract

General Fund #9 $159,689.58 vouchers 564-632. Upon the motion made by Mayor Horning, seconded by Trustee Baldwin, General Fund #9 approved as outlined above. All members present voting in favor.

Budget Modifications

General Fund

A1355.4 Assessment increase $61.38

A1990.4 Contingent decrease $61.38

A6520.42 Oz increase $7,500 (OIN money)

A1990.4 Contingent decrease $7,500

A1410.45 Main Agreement increase $10,000

A1410.42 Publication decrease $5,500

A1210.43 Training decrease $1,500

A1210.2 Equipment decrease $500

A1340.4 Contractual decrease $1,000

A1440.41 Consultants decrease $1,000

A1620.45 Main Agree decrease $500

A3120.43 Training increase $2,000

A3120.441 Comm Events increase $2,000

A1990.4 Contingent decrease $1,000

A3120.47 Fuel decrease $2,000

A8160.1 Contractual increase $1,000

A8160.45 Landfill decrease $1,000

A8510.45 Main Agree increase $500

A8510.46 Supplies decrease $500

Sewer Fund

G8130.41 Capital increase $2,000

G1320.4 Auditor decrease $1,000

G1410.42 Equipment decrease $1,000

Board approved modifications per detailed list above upon the motion made by Trustee Baldwin, seconded by Trustee Kopp. All members present voting in favor.

March 27, 2018

The next regular meeting will be March 27, 2018 at 7 p.m.

Executive Session

Upon the motion made by Trustee Bough Martin, seconded by Trustee Baldwin, the Board went into Executive Session for personnel litigation. They advised that no action would be taken during the session. All members present voting in favor.

Upon the motion made by Trustee Bough Martin, seconded by Trustee Wehner, the Board reconvened at 10:20 p.m. No action took place during the Executive Session. All members present voting in favor.

With no further business, meeting adjourned at 10:20 p.m. upon the motion made by Trustee Kopp, seconded by Trustee Bough Martin. All members present voting in favor.

Respectfully submitted,

Jill A. Doss

Village Clerk-Treasurer